Note that the following instructions apply to Word 2007 and later.

In this article, I explain how to get the most out of MS Word when proofreading your own writing. After spending countless hours writing, you want to ensure you are presenting your work as professionally as possible. Or, select Options for “Grammar” or Options for “Punctuation Conventions” to reopen the Grammar Settings dialog box.If you are not already using MS Word’s many settings designed to ensure accurate proofreading, you are doing yourself a disservice. Pro Tip: Select See More to open the Editor pane. Select the correction from the pop-up menu. Right-click on the extra space mark (the red dotted line or blue double lines).Ģ. Extra spaces between words will be marked with blue double lines.ġ. Once you have customized your proofing options, Word will flag extra spaces as you type.Įxtra spaces between sentences will be marked with a red dotted line.

Select the OK button to close the Word Options dialog box. Select the OK button to close the Grammar Settings dialog box.ĩ. Select one space in the Space Between Sentences drop-down menu in the Punctuation Conventions section.Ĩ. (This option flags extra spaces between words, not between sentences.)ħ. Select Spacing in the Grammar section of the Options menu in the Grammar Settings dialog box. Select the Settings button in the spelling and grammar section.Ħ. (Note that Word for Office 365 no longer includes the “Check grammar with spelling” option and instead includes grammar by default.)ĥ. Ensure that Mark grammar errors as you type and Check grammar with spelling are selected in the spelling and grammar section. Select Proofing in the Word Options dialog box.Ĥ. Customize Word’s Proofing Options to Find Extra Spacesģ.

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